Graduation Party Checklist

Planning a graduation party and not sure where to start? We can help! Our graduation party checklist will take you through every step to make sure you don’t forget a thing.
updated grad checklist

6 MONTHS TO 6 WEEKS BEFORE PARTY

  • Make your guest list – don’t forget the parents of your grad’s friends, neighbors, coaches, mentors, and extra special teachers.
  • Choose the location – keep in mind that at least half your guests will be teens (and you probably won’t know how many, until they show up).
  • Set a date and time – try to avoid conflicts with close friends’ parties or your grad may be begging to leave his own party.
  • Set the theme – it might be based on a favorite food, school colors, or an activity.
  • Start collecting photos and memorabilia for party decorations – make digital copies of photos so you can use them in lots of ways.
  • Decide on a menu and book caterer if using one – does your senior have a favorite food or restaurant?
  • Order graduation party invitations – just enough for the adults on your list. (Check out our mini graduation announcements for classmates.)
  • Order coordinating thank you cards and address labels, and stock up on stamps.

6 WEEKS TO 3 WEEKS BEFORE PARTY
Graduation Party Checklist #peartreegreetings Graduation Party Checklist #peartreegreetings

WEEK OF THE PARTY

  • Clean house and yard (if you’re having party at home).
  • Have your grad hand out mini graduation announcements at school.
  • Finish decorations and/or photo display.
  • Begin food prep.
  • Make sure you have enough serving dishes and coolers for iced drinks.
  • Set up tent and pick up tables & chairs.
  • Designate a table or place for guests to set gifts, with a basket or box for cards.
  • Start cooking (or confirm details with caterer).
  • Talk to your grad about what you expect from them at the party.

DAY OF THE PARTY

  • Put drinks on ice.
  • Decorate tables.
  • Put food out as guests arrive.
  • Have your helpers replenish food and drinks so you can talk to guests.
  • Relax & enjoy.

Shop graduation party decorations!

Cathy

As the copywriter for Pear Tree, Cathy sympathizes with those who are intimidated by the blank space inside a 3 x 5" thank you card. Married to an active husband, and Mom to three teenage boys, she finds herself out-numbered and out-voted on pretty much everything, never gets the remote, and is used to receiving blank stares when talking about girl stuff. This blog is both her outlet and her payback.

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